Aptech has joined forces with BirchStreet Systems to bring significant efficiency and automation improvements to the hospitality industry’s procure-to-pay (P2P) process. This partnership addresses the growing demand for integrated cloud-based enterprise accounting and P2P solutions, providing hoteliers with enhanced control over purchase orders, invoicing, budgeting, order delivery, flexible payment options, invoice imaging, and financial review capabilities.
Valerie Layman, Chief Product Officer at BirchStreet, emphasised the necessity of this advancement: “With the hospitality sector grappling with critical staffing and supply chain challenges, it’s essential for leading technology providers to collaborate and streamline operations. We’re excited to partner with Aptech to deliver top-tier integrated P2P and accounting solutions to the hotel industry.”
Twenty Four Seven Hotels, a Southern California-based hotel management company, is one of the many beneficiaries of this partnership. Dedicated to continuously improving guest and associate experiences, the company transitioned from Aptech’s legacy accounting system to PVNG for enterprise accounting, integrating it with BirchStreet’s P2P solution. This integration has significantly enhanced operational efficiency by eliminating the need for manual entry of purchase orders and invoices.
Khanh Tran, Vice President of Finance & Accounting at Twenty Four Seven Hotels, highlighted the positive impact of this integration: “The collaboration between Aptech and BirchStreet has been crucial to our performance. Our vendor relationships have strengthened, as our accounts payable process and check runs are now seamless. Vendors are paid on time, and our hotels never run out of essential merchandise for our guests.”
Tran further explained the benefits of this integration: “By eliminating the need to re-key invoices, we save a significant amount of time and reduce input errors and missing statements. Data flows automatically from BirchStreet into PVNG, with easy access via hyperlinks. While GMs still review invoices, the tedious task of data entry and research is no longer necessary. Both companies provide exceptional customer service, earning a perfect score from us. We couldn’t ask for better partners in the hospitality sector.”
The partnership between Aptech and BirchStreet offers hoteliers numerous benefits, including enhanced reporting on un-invoiced purchase orders, better control over purchase orders before they reach suppliers through approvals and bid management, and reduced rogue spending by ensuring orders are sent to compliant vendors. The partnership also consolidates suppliers and buyers on a single platform for better product visibility, enables real-time budget and checkbook management, and improves the receiving process to manage goods received effectively. Additionally, hoteliers can access automatic accruals for goods received but not yet invoiced, automate invoice data entry into Accounts Payable, leverage an approval workflow for the invoice payment process, utilise digital storage of invoice images with easy search capabilities, and increase P&L review efficiency by allowing a drill down from the Summary Income Statement to invoice images.
“PVNG has become a game-changer in hotel accounting,” said Jill Wilder, President of Aptech. “Featuring modules for Accounts Payable, Accounts Receivable, and General Ledger, when combined with BirchStreet’s P2P functionality, it simplifies payment processes across the board. Finding reliable technology partners is challenging today, but Aptech and BirchStreet offer the tools and industry expertise our customers need for smooth financial management.”
This partnership marks a significant advancement in the automation and efficiency of procurement and accounting processes in the hospitality industry, allowing hoteliers to focus more on delivering outstanding guest experiences.
Subscribe to our newsletter below
[newsletter_form /]